What is Document Imaging?
Document imaging encompasses all of the processes by which paper documents are converted into electronic format, both for business processing purposes, as well as long term storage. The conversion of documents into electronic format allows for multiple persons within an organization to view and make decisions concurrently, these documents are now retrievable from anywhere, anytime, and the amount of physical storage space required to maintain these documents has been drastically reduced.
Document Imaging 101 | Where to Start
Before you start, what are the questions you need to ask yourself? We know the list is long, but don’t worry…we’re here to help you answer these questions as well as customize a solution that will fit all your business needs.
- Will you use centralized capture or distributed?
- Where are the documents created?
- If there is a desire to do centralized capture, how will the documents get to my facility?
- Where are the employees located who know how to classify these documents?
- What kind of document volume must be processed?
- How fast do I need to get documents scanned in order to meet my internal service level requirements?
- Can my remote offices do all of the work, some of the work, or none of the work?
- How many scanners do I need to meet my desired service levels?
- How many indexers do I need to classify these documents?
- Can I do some of the work with automated indexing?
Document Imaging Benefits
A solid document imaging solution provides benefits to employees at every level, whether it’s the facilities manager who no longer has to find storage space for filing cabinets, the clerks who no longer have to search for documents by hand, the department managers who can instantly see items that require approval, or the CFO who can perform an audit on every document processed last month without leaving his/her computer.