Consultation and collaboration with other agencies or external organizations is part of life in government. Too often, this translates into an endless trail of emails back and forth. Additionally, you’re often lacking a convenient, secure way to share documents and content like reports, photos, videos, and more. Even within agencies, the essential task of securing critical content and providing tools for collaboration is difficult. Fortunately, there is a solution that can solve all of these problems and more.

ShareBase by Hyland meets these needs by delivering an enterprise file sync and share (EFSS) solution. This solution simplifies some of the most crucial activities in government – document and content delivery, sharing and review. It does so in an integrated and secure way that speeds up extra-agency tasks. Additionally, it helps your organization by providing an audit trail of any activity.

Where and how will ShareBase help my organization?

Human Resources

Enables the sharing of client files between service providers and allows clients to securely upload supporting documentation. As a result, this demonstrates controlled access in compliance with security requirements. At the same time, it provides a way to share contracts and client information with service providers in the community.


ShareBase improves vendor and contract management processes by providing a secure way to share contracts, deliverables and reports with external vendors. It can also allow you to share electronic financial reports internally.


Simplifies agenda and minutes packet sharing with legislative members. It also provides and online option for records request packets for pick-up by requestor.

Public Safety

Provides a central location to securely deposit evidence files, especially video files. Additionally, it creates a convenient way to collect evidence from the community. It also offers support to deploy in a CJIS-compliant manner.


Creates a location for courts to securely store files and simplify access for circuit rider judges. ShareBase also easily stores packets exhibits) for upcoming or pending cases.

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