Overview of Brainware Intelligent Capture
Increase your process efficiency with optical character recognition (OCR) software. Brainware Intelligent Capture from Hyland is just that. This industry-leading technology increases your process efficiency. It intelligently captures and manages your critical data. In doing so, it can slash your manual data entry in the process.
80% of intelligence remains inside unstructured, unmanaged documents. This reality requires excessive manual document processing that can be costly. This constraint can make automation very challenging. It can also lead to process bottlenecks, lost hours, and rising expenses.
With Brainware, you can solve this problem once and for all. It accurately organizes and filters your documents into your core business applications. It can manage all your documents, and we mean all. This includes documents in different languages, departments, or file types. It can also accommodate both paper and electronic documents. You don’t need to build templates, either. This feature makes Brainware the fastest way to capture and deliver content. Brainware automatically stores all your information where it needs to be. As a result, you can process your documents with accuracy and high speed. At the same time, it enhances your overall efficiency.
Where to Use Brainware Intelligent Capture
Brainware Core Capabilities
Accurate Data Extraction
Brainware automatically extracts all of the data needed from your content, including invoices, mail, checks, transcripts, HR documents, medical records, and more. This helps speed up your processes from days or weeks to just seconds or hours.
Automated Classification Technology
Brainware integrates intelligent recognition into the front end at the point of scanning — automatically distinguishing between checks, invoices, orders and other forms of mail — and processing the items according to your predefined business rules. Brainware significantly reduces manual intervention as it automatically classifies scanned documents based on their content, extracts key fields for indexing and then moves the documents into the appropriate workflow and archive or data management system.
Brainware significantly reduces manual intervention as it automatically classifies scanned documents based on their content, extracts key fields for indexing and then moves the documents into the appropriate workflow and archive or data management system.
Integrates with Core Business Systems
Brainware integrates with enterprise resource planning (ERP), content management (ECM), data management systems (DMS), and departmental and business systems without disruption. Through our integration framework, you can utilize intelligent data capture capabilities in the cloud. Some common ERP integrations that work seamlessly with OnBase include SAP, Workday, Oracle E-Business Suite, JD Edwards EnterpriseOne, PeopleSoft, Microsoft Dynamics 365, and Infor Lawson.
No Templates Required
Brainware intelligent capture is built to self-learn your documents without the use of templates like so many other capture solutions require. Brainware starts learning from the moment data is captured and the software teaches it self to be more efficient and accurate based on the data it captures over time.
Analytics & Reporting
Brainware Intelligent Capture provides real-time visibility into capture processing that empowers timely and decisive action and better controls. With immediate access to metrics and key performance indicators, your managers can take action before bottlenecks can even start.
Why Use Brainware?
Automation through Brainware can be a huge saver. You’ll spend less time manually entering information. This can be helpful across numerous processes. Invoice processing, for example, can go from taking days or weeks to complete to just hours, thanks to AP automation. You can also automatically reconcile remittances in seconds rather than hours or days in accounts receivable.
Your HR department handles large volumes of data. Take control and streamline the management of it all with Brainware and HR Automation solutions. You simply must perform necessary configuration and engine training on the required forms. Then, Brainware can automatically index your HR documents. It scans the documents, which go into the Brainware runtime processor. There, Brainware automatically classifies and indexes it. Brainware’s processing engine also can pick out missing or non-confident values. This way, you can quickly fix them.
With Brainware, you can reduce your manual data entry. As a result, you will reduce the overall cost of data extraction. For example, Brainware helps you to reduce the time spent manually entering sales orders dramatically. This change, in turn, accelerates sales order processing altogether. This convenience also saves you money by eliminating mis-shipment and delayed delivery expenses. Brainware accomplishes this by automatically sorting the documents you receive. It then extracts necessary data from purchase orders and creates new orders that you can review in your back-end order processing system.
Brainware lends itself to a smooth transition during implementation. This benefit comes from its cutting-edge integration abilities. It can integrate seamlessly with your core business systems, like SAP, without disruption. This will also ease the learning process as your staff begins using your new solution.
ABC Supply Automates AP & Grows 23% Without Adding Headcount
ABC Supply had a major AP challenge to solve. The AP staff had been entering invoice data twice into two different ERP systems; an unnecessary and risky duplication process. After implementing Brainware, accounts payable software, to intelligently capture data on invoices and workflow processes to automate steps, they were able to be more efficient and effective with invoice processing.