Brainware Intelligent Capture | Best OCR Software

What is Brainware?

Learn how Brainware, a best-in-class OCR software, intelligently captures critical data off of incoming documents to minimize manual data entry and increase process efficiency.

Eliminate manual data entry and improve transactional efficiency

Did you know that more than 80 percent of intelligence is trapped inside unstructured, unmanaged documents — making processes difficult to automate because of so much manual data entry? Transform the time-intensive task of manually processing documents into a fast and effective automated routine with Brainware Intelligent Capture.

Did you know Naviant was awarded Hyland’s #1 Capture Partner of the Year? Let us help you discover how Brainware intelligent capture can transform your business.

Key Departmental Uses of Brainware Intelligent Capture

ABC Supply Automates AP with Brainware & Grows 23% Without Adding Headcount

ABC Supply had a major AP challenge to solve with duplicating invoice data entry into two different ERP systems; an unnecessary risky process. After implementing Brainware software to intelligently capture data on invoices and workflow processes to automate steps, they were able to streamline invoice processing.

    • Brainware for Invoices Solution
      Brainware for Invoices will alleviate costly, inefficient, manual tasks and automatically move data from paper and electronic invoices into your ERP. Intelligent capture is the only way to drastically reduce the need to manually enter data for both PO and non- PO invoices. You can automate PO-based invoices to achieve true touchless processing, and automate GL-coding for non-PO invoices so that they automatically enter the approval workflow.
    • Brainware for Remittance Solution
      Documents are processed, extracting and verifying data for upload to the A/R cash receipts process for posting; reduces time required to post daily remittance activity.
    • Brainware for Accounts Receivable
      Gain insight and control into outstanding balances and rapidly resolve disputes with Brainware for Accounts Receivable. Automate the reconciliation of payments to invoices and take back control of your remittance process.
    • Sales Order processing can be handled  in less time, avoiding costly mis-shipments and delayed deliveries. Brainware virtually eliminates manual data entry of sales orders and requires no changes to your established business practices. It automatically sorts incoming documents, extracts all required data from a purchase order and creates new orders to review in your back-end order processing system. The solution easily handles multi-page orders, multi-lingual documents and an unlimited variety of purchase order formats.
    • HR Documents can be indexed automatically, following configuration and engine training on the required forms. Once training is complete, documents are scanned and proceed into the Brainware runtime processor for automatic classification and indexing. Users only need to review or correct missing or non-confident values, as determined by the processing engine.
    • Transcripts are imported from a student portal, where they can be processed automatically in and OnBase Capture Process, making course content available more quickly, to speed up the student acceptance and enrollment process.

    Why Use Brainware Intelligent Capture?


    • Speed invoice processing from days or weeks to hours through AP automation
    • Reconcile remittances in seconds instead of hours or days in accounts receivable
    • Automatically extract check data from business and personal checks
    • Integrate seamlessly with your core business systems without disruption
    • Reduce overall cost of data extraction by drastically reducing manual data entry
    • Improve efficiency and accuracy of document indexing and allow users to focus on exception processing
    • Real-time visibility into capture processing that empowers timely and decisive action and better controls

    How Does Brainware OCR Work?

    Brainware Intelligent Capture accurately sorts paper and electronic documents and seamlessly passes content to your core business applications. This allows you to more efficiently process documents, even different file types, in different languages, across different departments. And with no templates to build, it’s the fastest and most accurate way to capture content on the front end and deliver it wherever you need it. With automatic document indexing, documents are captured, classified, indexed, and verified, as part of an integrated OCR solution.