SAP Document Management Solution Overview
Naviant has developed a best-of-breed, world-class Accounts Payable (AP) automation solution for global organizations through certified-SAP integration that leverages the exclusive NavAP Framework for SAP, OnBase, and Brainware intelligent capture solutions. Utilizing enterprise content management (ECM) with integrated document-centric Workflow and advanced OCR capture, extraction, recognition, matching, and validation, Naviant provides rapidly deployable, enterprise-level, global, world-class SAP AP automation solutions.
The OnBase Solution Suite for use with SAP ArchiveLink™ uses SAP Certified Integrations to connect documents to the SAP transactions they support automatically. At any point in the business process, these out-of-the-box solutions can automatically link documents to existing SAP business objects. Or, they can auto-create business objects upon document capture into OnBase. This means that even in de-centralized operations, workers do not have to search in multiple locations for information needed to complete transactions. Everything is at their fingertips—right from SAP screens—shrinking cycle times without adding training costs.
Documents that you scan into OnBase can link with business objects that you create in SAP via the ArchiveLink Content Repository. And you can process and approve documents easily using either OnBase Workflow or SAP Workflow. Users can then easily retrieve the linked documents from their familiar SAP interface or any of the OnBase clients.
Why Use SAP & OnBase?
01.Key SAP Integration Features
02.Reduce Labor Costs
03.Improve Efficiency for Users
04.Populate & Update Keywords Automatically
05.Stronger Governance & Compliance
06.More Robust than SAP's Native DM
07.Better Data Integrity
Key SAP Integration Features
- Seamlessly route documents with SAP Workflow.
- Pass keyword information to SAP Workflow to assist with prioritization and auto-population of SAP transaction fields.
- Display documents from SAP with zero footprint required on client machines.
- Automatically index OnBase documents whenever a related SAP business object is created or updated.
- Enable OnBase Imaging iViews to extend ArchiveLink to SAP Enterprise Portal applications.
- Link documents to SAP business objects using OnBase web services.
- System-level integration provides real-time interaction between the SAP Business Workplace and OnBase.
Reduce Labor Costs
Labor costs are reduced because fewer employees enter data with more efficient transaction methods. OnBase can auto-create SAP business objects, auto-index and link supporting documents (virtually any type of unstructured data—including documents, forms or photos) to objects.
Improve Efficiency for Users
Only minimal end-user training is required because users do not need to switch between SAP and OnBase. All work is performed within SAP. Document retrieval occurs the same way, regardless of the SAP transaction. Improve efficiency by eliminating the need for users to switch back and forth between applications to complete routine tasks. One central repository stores all incoming and outgoing SAP-generated documents into OnBase.
Populate & Update Keywords Automatically
Key Differentiator for the OnBase Integration is the Business Indexing Connector—the ability to auto-populate and update keywords in OnBase from metadata in SAP. No other competitor has this functionality.
Stronger Governance & Compliance
Growing concern of governance, risk, and compliance means companies need to have better and faster access to supporting documentation.
More Robust than SAP's Native DM
There are many differences, but the most important include: SAP admits they are not a robust solution. They cannot handle high volume documents like a Certified SAP Solution. SAP DMS does not offer any native scanning solution or document retention process. Finally, the OnBase ActiveX Viewer offers greater functionality than the SAP document viewer, including rubber band zoom and cross-referencing.
Better Data Integrity
Data integrity is strengthened because the OnBase Business Indexing Connector synchronizes SAP metadata with supporting documents.