Tribal Governments have been under pressure to do more with less, and deliver services faster and at a reduced cost to their tribal members. There has never been enough money to go around and provide for all of the needs of the tribe… until now.

By automating Accounts Payable (AP), tribal governments across the nation have saved significant money and were able to re-distribute that savings back into programs and services for their community. Another natural benefit of AP automation is easier enforcement of compliance for your policies and procedures and the ability to identify issues earlier, with managers having a simple dashboard report that shows the status of every step of invoice processing.

Why Automate AP with OnBase?

The costs of processing just one paper invoice averages somewhere around $8 – $10. Between the copying, paper shuffling between departments for approvals, and low visibility into processes, it’s no wonder the AP process is that expensive. On the opposite end of the spectrum, the most efficient AP departments process invoices electronically for less than $2 per invoice.

Our extensive experience within Tribal AP departments has demonstrated immediate results, including some tribes experiencing as much as 80 percent reductions in processing times and 70 percent lower processing costs! This means you can put money back into your community faster and help drive economic activity by paying the tribal-owned businesses that you contract with for services sooner.

 Make AP Faster with Document Management and Workflow Automation

OnBase document management paired with the workflow automation AP solution effectively manages documents within AP processes and helps maximize the benefits gained by fast, efficient, and precise invoice processing. Regardless of how documents are received (fax, mail, e-mail, EDI, etc.), OnBase captures, organizes, and electronically delivers them — along with supporting content — to the appropriate individuals for review, coding, and approval.

Users access invoices and supporting content from the applications and devices that are most convenient for them to make informed decisions. For example, employees can retrieve invoices, goods receipts, check images, vendor contracts, and even historical correspondence directly from their familiar ERP applications, including those of SAP, PeopleSoft, and Lawson.

Managers then review and approve invoices and input additional data directly from email or a mobile device – whether it’s an iPad, iPhone, or Windows or Android device. Real-time dashboards also provide managers with increased visibility into the status of invoice processing, enabling them to identify bottlenecks and adjust workload distribution on the fly. Customizable business rules ensure that invoices are presented to and approved by the right people quickly and easily. Organizations can make real-time changes to those approval processes as their business conditions change.

And it can scale across all other tribal departments, so the investment can be leveraged throughout your entire Tribal Operations and beyond, into Human Resources (includes HR, Employee Health, and Credentialing), Tribal Council for Agenda Management, Land Management, Fleet Management, Legal Contract Management, Grants Management, Records Preservation, Casino Management, and Health Services (Hospitals & Clinics, Case Management, Insurance, just to name a few), etc. The OnBase document management and workflow platform is able to manage all types of content, including paper and scanned documents, electronic forms, emails, photos, videos, data streams, or even screenshots.

Learn more about enterprise information solutions for Tribal Governments.