Human Resources Paperless Document Management and Workflow Solution

Colony Brands Uses OnBase to Streamline HR Processes

Colony Brands was facing a major challenge in HR document management with their paper trails involved in re-hiring 4,000 to 6,000 temporary employees during their busy Christmas season. With OnBase, Colony Brands is able to quickly look up previous employees through their familiar HR interface, and OnBase runs in the background and can pop up all the pertinent related hiring documents. This has allowed them to hire quickly and efficiently during their peak season.

No more paper records or file cabinets – HR Document Management

By eliminating the manual and tedious paper-based human resources (HR) processes, your organization can centralize control of all employee-related content (e.g., application, benefit, tax and compliance materials) and related activities (e.g., employee lifecycle management, performance and training management, incentives and promotions management). Many organizations are leveraging an enterprise content management (ECM) system like OnBase to help manage all that content in a single enterprise information platform.

HR departments using OnBase document management integrated with HRIS software, such as PeopleSoft, Lawson, or SAP, process more work with fewer resources. From recruiting to benefits, OnBase lessens paperwork burdens. Automated review and approval workflows speed processes with stakeholders and audit trails show document compliance. OnBase extends the value of an HRIS by making all HR documents securely available with the click of a button.

Key Automated Paperless Human Resources (HR) Benefits

  • Automate routing and distribution of documents requiring approval
  • Rapidly distribute materials to the workforce
  • Reduce time performing routine document management functions such as changing name and address data, entering vacation dates, and filing and retrieving employee records
  • Reduce storage costs and virtually eliminate any document loss by providing a central repository for all files. When OnBase is integrated with your Human Resources Information System (HRIS), your HR employees can easily and instantly access both prospective and current employee documents and information directly from within the HRIS; they never have to leave the system.

Areas within your Human Resources Department that can benefit from OnBase Document Management workflow software solutions: