Finance and Administration Solutions for Government

Run government finance and administration more efficiently now and in the future

OnBase Finance and Administration Solutions keep vital government functions and responsibilities moving forward while saving staff time and eliminating costs, allowing government to meet today’s challenges by digitizing paper documents and automating processes surrounding them.

icon_windowAgenda Management

The OnBase Agenda Management solution automates the labor-intensive approval, assembly and distribution of agenda management and minutes management tasks, speeding up legislative processes. With the OnBase Agenda Management solution, users can auto-create, assemble and update packets instantly, and stay on top of requests by tracking submissions using workflow automation. With the Agenda Management solution, packet assembly takes much less time than manual systems and enhances your view of the process and status of individual agenda items. While staff centrally manage requests and automatically send agendas on for approval, workflow automation and a built-in audit trail enforce the proper review and approval procedures. Agendas and minutes can be published to the web or other solutions, and clerks can automate follow-up actions and track agenda items after a meeting.

Read this Issue Brief from the Center for Digital Government that explores “Purging the Paper: How ECM Improves Transparency and Enhances Agenda Management in Government.”

icon_file-folderContract Management

OnBase transforms your contract management efforts by capturing, storing, routing and notifying staff of necessary tasks they must do to complete contract reviews and renewals on time. Using OnBase, government agencies can 1) Schedule alerts for contract review, renewal and deletion, 2) Shorten lengthy audits by automatically tracking all contract modifications, and 3) Centralize storage with permission-based access and edit rights. Since OnBase stores documents digitally, your agency can further transparency efforts by publishing contracts to your website, helping you meet new legal responsibilities for providing access to contracts. With central, secured storage, you can also create self-service access for staff and constituents, allowing staff to handle more work without interruption. Your agency can easily retrieve contracts, provide self-service access and automate and enforce review processes.

icon_building-blocksIntegrated ERP

Connect OnBase with any ERP systems, providing users with instant access to the documents they need within their familiar work environment. Across the country, governments are under pressure to overhaul or retire legacy accounting and human resource systems. To modernize, many agencies turn to ERP systems like PeopleSoft®, SAP®, Oracle, JD Edwards® and Lawson. However, many of the processes these ERPs manage also rely on documents. OnBase connects any ERP solution with related documents, automating processes and creating transparency for financial and human resources tasks. Then, with OnBase Workflow, notify, view, route and manage documents directly from ERP screens, allowing staff to work in their familiar work environment.

icon_peoplePublic Records

OnBase Public Records solutions further transparency and open government initiatives by helping departments meet legal responsibilities for providing access to public records. From easy retrieval for staff in public offices to online request tools and automated records packet creation, OnBase helps organizations meet records requests in a timely fashion. OnBase features tools for retrieving and bundling documents to meet records requests, provide constituent self-service access, automate the request process, make documents available for sale online and even redact confidential information – all while lowering costs and providing staff with more time to focus on other important initiatives.