An Agenda Management System Helps Your Process From Start to Finish
Governments often face slow, manual, and challenging agenda management processes. Manual processes inevitably lead to problems like missed deadlines and agenda points. All around paper slows down processes considerably. Agenda management software speeds up the entire process. When your information and documents are in a single electronic location, government can operate more efficiently. Throw out the labor-intensive processes of meeting activities and make them digital with automation. Manage your agenda, minutes, video, voting, and records on one digital and automated platform. And, without paper!
Agenda Management Software Results
When you go paperless with agenda management software, your ink, paper, and storage costs will plummet. You’ll likely see a significant drop in your shipping fees as well.
When the information you need is all over the place, finding a specific document or resource is a nightmare. With an agenda management solution, you can rest easy knowing all the information you need is in one place. It’s only a search away. Most importantly, you won’t have to devote time to following up on status and approval requests, manually creating agendas and meeting packets, and distributing them out to the appropriate people.
Meet Your Community's Needs
Legislation processes are under higher scrutiny than ever. For this reason, government entities are facing a higher frequency of public record requests. Fortunately, agenda management offers a single, secure repository of complete records. Your whole organization can access and search for files. As a result, you fulfill requests fast. Combine Public Records Request Management with agenda management for added speed. It’s a win-win for both workers and the community.
This software also offers tools supporting self-service access to certain documents as well as a constituent portal for video, minutes, and minutes. All these features come together to make the constituent experience even smoother.
Automate Your Agenda Management Process from Start to Finish
01.Before the Meeting
02.During the Meeting
03.After the Meeting
Before the Meeting
An agenda management software solution modernizes agenda requests. Through an electronic form, requests are submitted along with supporting documentation. Then, agenda managers can effortlessly direct and monitor approval status and updates through a convenient dashboard.
Agendas and packets are put together automatically based on approved items. This includes the necessary supporting documents. Next, the staff publishes and electronically distributes the meeting information to the proper people.
Meeting attendees can access agendas on the go with mobile devices or through your website. Finding information for meeting isn’t hard, either. The solution offers a fast, comprehensive search feature – no more shuffling through endless paper notes!
During the Meeting
Agenda management solutions also equip you with tools to track and display live voting. Your legislative body can register their votes using a touchscreen. This data is instantly posted live for public viewing.
Simplify the video and audio posting process through time-stamped agenda bookmarks. During the meetings, you can bookmark audio and videos.
After the Meeting
When the meeting finishes, you can immediately post the video to your website. Viewers can jump to specific points in the video by clicking on the corresponding points on the agenda.
With an agenda management system, you can securely store all documents in one central electronic location. This could include valuable content and processes of your legislation or everyday program delivery and records responsibilities. One central location and advanced search features make it easier to find what you need when you need it.
Village of DeForest Uses OnBase for Agenda Management & More
“I was struggling to find a solution that had the full package, meaning a really good Agenda Solution and a really good content management solution. That was until we met Naviant and learned about OnBase. We are now using it in every department.” – LuAnn Leggett, Deputy Administrator Clerk