Brainware Intelligent Capture by Hyland

Did you know that more than 80 percent of intelligence is trapped inside unstructured, unmanaged documents — making processes difficult to automate because of so much manual data entry?

Brainware Intelligent Capture accurately sorts paper and electronic documents and seamlessly passes content to your core business applications. This allows you to more efficiently process documents, even different file types, in different languages, across different departments. And with no templates to build, it’s the fastest and most accurate way to capture content on the front end and deliver it wherever you need it.


  • Reduces overall cost of data acquisition by drastically reducing manual data entry
  • Automatically index documents by leveraging captured data
  • Ensure data is valid and accurate to smooth follow-on processes
  • Improves document indexing accuracy and allows users to focus on exception processing when necessary
  • Maximize processing and improve input cycle times by automating data capture


Brainware Intelligent Capture automates document indexing. Documents can be captured in an OnBase capture process, classified, indexed, and verified, as part of an integrated solution. The Visibility reporting tool provides valuable analytics that measure performance and provide information to improve extraction accuracy. Brainware Intelligent Capture is a configurable capture tool for any document type.

Key Areas of Use

  • Accounts Payables Invoices are easily captured directly into OnBase, from anywhere they arrive in the organization. They are routed and queued for processing by a centralized processor, without further regard for layout or configuration. Many invoices will proceed automatically for payment processing, or approval, as required. Only discrepant or incomplete invoices need to be reviewed or manually processed.
  • Sales Order processing can be handled  in less time, avoiding costly mis-shipments and delayed deliveries. Brainware virtually eliminates manual data entry of sales orders and requires no changes to your established business practices. It automatically sorts incoming documents, extracts all required data from a purchase order and creates new orders to review in your back-end order processing system. The solution easily handles multi-page orders, multi-lingual documents and an unlimited variety of purchase order formats.
  • HR Documents can be indexed automatically, following configuration and engine training on the required forms. Once training is complete, documents are scanned and proceed into the Brainware runtime processor for automatic classification and indexing. Users only need to review or correct missing or non-confident values, as determined by the processing engine.
  • Transcripts are imported from a student portal, where they can be processed automatically in and OnBase Capture Process, making course content available more quickly, to speed up the student acceptance and enrollment process.
  • Check Remittance documents are processed, extracting and verifying data for upload to the A/R cash receipts process for posting; reducing the time required to post daily remittance activity.

Key Features

  • Learning-based processing engines can be configured for classification and data extraction
  • Engines learn more about documents as users perform verification
  • Perform verification and correction with automatic zoom-to-field
  • Export to any repository including import and export to OnBase Capture Processes
  • Supports Multiple ERP Systems for importing vendor data from different organizational or business units in the enterprise.

Transform the time-intensive task of manually processing documents into a fast and effective automated routine with Brainware Intelligent Capture.