Having the right tool for the job is a timeless concept. It applies to all industries and all departments. Choosing a hammer from the toolbox is simple. Identifying the proper Enterprise Content Management software is not as straightforward. Nevertheless, every tool in this space has a strength. Just as a hammer and a wrench have different strengths, so does OnBase vs SharePoint. There are things they each do extremely well. Simply put, SharePoint is for File-Sync and collaboration; OnBase is for Enterprise Content Management and Workflow Automation. Just as it would be unfair to judge a wrench on its ability to pound a nail, it would be unfair to judge SharePoint on its ability to be an ECM repository or Case Management tool.

SharePoint vs. OnBase


SharePoint is a great collaboration tool. SharePoint was not designed to be an ECM tool. It requires 3rd party applications to push it into the ECM conversation. If imaging, workflow, case management, or records management come into play, there are multiple add-ons needed to make SharePoint workable as an ECM solution. Imagine upgrading an ECM system that was supplied by multiple manufacturers with various different upgrade schedules and supply service packs. And, who knows if those applications will still cooperate after those updates. The backend work must be stressful and time-consuming.


On the other hand, OnBase Software was built to manage content and be a complete Enterprise Information Platform. OneDataBase, or OnBase, is ready for the future because it was built for it. OnBase has the ability to scale. OnBase handles upgrades in stride. OnBase integrates with core business programs. OnBase works seamlessly with line-of-business programs that keep employees supplied with data and applicable content. Hyland’s modular approach to OnBase is dependable, durable, predictable, and flexible through the rapid changes business users demand from today’s bi-modal IT professionals.

If SharePoint is free, how can OnBase be the better value? Simple: it’s the right tool for the job. At Naviant, our consultants know a thing or two about giving the right advice. When we advise our clients, our only concern is the best possible result for that specific client. When it comes to ECM solutions, there is a reason we frequently recommend OnBase Software. It’s because it’s the right tool for the job.