Employee Onboarding Document Management Workflow Solution

Colony Brands Uses OnBase to Streamline HR Processes

Colony Brands was faced with a major challenge in HR in managing the paper trails involved in re-hiring 4,000 to 6,000 temporary employees during their busy season. With OnBase, they are able to quickly look up previous employees within their familiar HR interface and have access to all the related documents, which allows they to hire more quickly and efficiently.

Providing new employees with a great first impression means making sure the employee lands at his/her desk with a phone, a laptop, a network login, a chair and all the office supplies he/she could ever need on a first day. Making sure those tasks are taken care of can be a challenge, however, especially when those processes rely on paper checklists or decentralized electronic information. Overcome those challenges with OnBase by efficiently routing those tasks to the right department at the right time electronically.

OnBase gives you complete visibility into those processes, allowing you to electronically monitor those tasks to ensure they are completed on time. Furthermore, it provides your HR employees with more time, allowing them to focus on more productive onboarding tasks.

With Naviant and OnBase you can:

  • Track the status of a new hire’s required reading, providing proof of acknowledgement of corporate policies and identifying delinquencies
  • Decrease administrative costs per hire by reducing the paper and manual tasks involved in collecting and processing employee information
  • Mitigate financial and regulatory risk of noncompliance by ensuring new hire documentation is complete and filed, in accordance with federal and state requirements