Video
One Central Document Repository - OnBase Solution for Madison Metropolitan Sewerage District
This government organization currently uses OnBase to digitize content, but will add workflow solutions to streamline other HR processes.
Your Ultimate Guide to Digital Transformation | Learn More →
Transform the way you do business and better serve your constituents with federal government software. Both of these goals are possible with electronic document management solutions. This scalable technology lets you store all your content in a single secure digital platform and automate your processes. And it’s making a difference in federal government agencies nationwide, empowering them to solve the biggest challenges in the public sector today so they can thrive now and in the future.
Starting out, you will focus on digitizing all your content. Electronic document management solutions can capture physical and electronic content that can be imported through various sources. It then can automatically classify your content and validate data using automated extraction.
Once your content is digital, you’ll be able to automate processes and manage and access case data, records, emails, videos, and more when you need it. Plus, you’ll be able to route content to decision-makers for review and approval, and your constituents will enjoy faster, higher-quality service.
Federal, state, and local agencies can purchase software and services quickly and easily using the below contract vehicles. Please see below to learn more about our capabilities and GSA contract.
Multiple Award Schedule for Information Technology
Many of the agencies we work with pursue application modernization projects, which has given our team extensive experience in consolidating various legacy platforms and repositories and establishing new data storage methods with customized solutions. We offer:
Searching through your legacy content for a specific document can be challenging, especially if you’re not sure where it might be located or face data silos. That’s where data conversion can help. We offer customized, transparent data conversion services that streamline the process, whether you’re:
We specialize in discovering and deciphering data to understand precisely how it’s used. This way, we can determine the data conversion process that offers the highest level of data integrity for your unique situation.
Our top priorities in our data conversion services are enabling user adoption, avoiding business disruptions, and keeping your system stable and secure with our top security-level clearances. And we have extensive experience converting a wide variety of platforms, so you can rest assured that we’re prepared to handle your conversion, no matter what you’re working with. Of the hundreds of systems we’ve converted from, some of the most common include:
Your existing key systems are already working for you. Integrating them with your new document management system further enhances that value. At Naviant, our team of experts perform advanced IT systems integration for our clients and are experienced with solving complex system compatibility challenges. No matter how many IT systems you have, our team can get them to communicate with each other by synchronizing your information across your various business platforms, constituents, and internal users. We’ve successfully integrated for US Federal, State, and Local government agencies, as well as other organizations across industries, both in the cloud and on-premises.
In addition to integrating with legacy platforms, our document management solutions have over 500+ existing application integrations available. Some of the most common integrations agencies pursue include:
This way, you get instant access to the information you need without switching between systems.
Electronic document management solutions also let you take advantage of low-code applications for case management, records retention, integration, and workflow automation in a single consolidated platform. These solutions offer point-and-click apps, so you won’t have to procure and support niche vendor solutions anymore.
Plus, low code is a massive time saver. For example, a standard case management build can take only a few days. It’ll also eradicate your data silos and significantly minimize your need for custom coding, which saves you the time you would’ve otherwise spent troubleshooting scripts and code. And finally, you’ll spend less time administrating, maintaining, and upgrading applications since electronic document management solutions let you consolidate multiple systems into one.
As more agencies pursue remote and hybrid work models, migrating to the cloud is becoming increasingly widespread. Government cloud solutions use encryption both at rest and in-transit. This way, your agency can control and ensure the security of your data from any location worldwide, on any device.
When you move to the cloud/SaaS, you can expect to enjoy:
We are a GSA Authorized Dealer, GSA Contract Number: 47QTCA19D001R.
A document management solution will allow you to manage your full document lifecycle, supporting any file format, including audio and video. It all comes together with capabilities like electronic capture, secure centralized management, and instant access to content whenever you need it, wherever you are. You can also use it to automate tasks, route documents, and manage exceptions using workflows, approvals, and electronic forms. Plus, it offers benefits like:
With case management, you can manage data, deadlines, activities, tasks, and correspondence tracking, all in a single platform. And it’s simple, thanks to the low-code capabilities of this rapid application development platforms. This user-friendly interface lets you customize your dashboard views by user and automatically routes cases to the appropriate team members. You can say goodbye to SharePoint, Excel, and Access databases for your case event management, officially.
Popular case solutions include:
You’ll also unlock benefits like:
Benefits
Records management helps you meet legal retention requirements by electronically storing, protecting, managing, and destroying records from creation to final disposition. As a result, you can ensure policy compliance. This solution also helps you meet legal requirements by preserving records for pending litigation and making it easy for you to track physical or digital records and locate documents when you need it.
When it comes to FOIA or public record requests, you can use dashboards to manage requests and take advantage of automated tracking, routing, and notifications along the way. It also ensures secure, redacted, electronic package delivery.
This solution meets complex compliance standards with the following security requirements:
Records management also provides benefits like:
Workflow lets you automate repetitive, rule-based tasks, like routing electronic forms and supporting documentation and managing exceptions. You can also rely on workflow technology to manage complex approval processes, send notifications when needed, and ensure compliance. Plus, you can use pre-built workflow templates that are specific to your agency and department to accelerate your manual daily tasks.
With all these capabilities, workflow technology has many use cases across the organization, like:
“I was struggling to find a solution that had the full package, meaning a really good Agenda Solution and a really good content management solution. That was until we met Naviant and learned about OnBase. We are now using it in every department.” – LuAnn Leggett, Deputy Administrator Clerk
This government organization currently uses OnBase to digitize content, but will add workflow solutions to streamline other HR processes.
With a tight budget and only 53 full-time staff, completing projects was a bit of a tightrope act for the Village of DeForest, Wisconsin. The Village relies on outside contractors, ranging from IT projects to acquiring legal counsel, and prefers this approach to keep costs down.