What is Brainware Intelligent Capture?

Are you losing valuable time to the painstaking task of manually processing documents? Brainware Intelligent Capture by Hyland can help you get that time back and enjoy even more benefits by streamlining your document processing.

What is Brainware?

Brainware is an Optical Character Recognition (OCR) tool that empowers users by liberating them from their costly manual data entry processes. Scientists designed this helpful tool with two main objectives. First, it aims to capture information from documents quickly, accurately, and effectively with the least amount of human effort possible. Second, it’s designed to then leverage this data by intelligently exporting information to your core business application to take immediate and automated action on the data. As a result, you save time, money, and make fewer mistakes all around.

How It Works

In short, Brainware accurately sorts your documents, both paper and electronic, and automatically delivers this content to where it needs to be within your core business applications. Even if your documents have different file types, are from different departments, or are even in different languages, Brainware can process them seamlessly and quickly.

Additionally, Brainware can navigate through the more challenging documents, like a low-quality image. In a case like this, Brainware processes the image according to its best abilities, but for the exceptions, it automatically presents these to users and zooms into the fields which it’s unsure of so that the users can double check them for accuracy.

Behind this impressively intelligent processing, however, is some brilliant design. Brainware is driven by strategic algorithms and human-like learning-based engines. This allows it to perform with high accuracy and efficiency according to the requirements of your organization.

A vital benefit of an intelligent system designed to be a constant learner is that you can educate it to fit your unique needs. For example, you can provide sample documents to teach Brainware where to locate critical business values in a record. This knowledge helps to improve your system’s awareness of where specific values are, which leads to even smoother processing in the future.

Another benefit of Brainware is how flexible and straightforward the configuration process is. For instance, if you’re looking for an invoice date in a specific format, if you tell the engine what the date’s basic format is, the system knows that values on the documents with this format are candidates for the invoice date field. Additionally, if a number follows the words “Invoice Number:” or “Invoice #,” the system knows the value closest in proximity provides the highest confidence that it is indeed the invoice number.

Where Brainware Shines

The benefits of Brainware can apply in different ways throughout the various departments throughout your organization.

Accounts Payable: Brainware can help speed up invoice processing dramatically. Imagine if it took your Accounts Payable (AP) department mere hours to process an invoice rather than days or weeks- with AP automation, this is possible. To do this, Brainware automatically extracts data from an invoice like the invoice date and title, P.O. number, line items, and totals. It then sends this information to your company’s ERP system. As a result, you can pay your vendor on time with ease and you may even get to take advantage of discounts, all while saving considerable time and energy.

Accounts Receivable: Reconciling remittances can likewise take plenty of valuable time away from you. With Brainware, however, you can complete the process in seconds instead of hours or days. You can also gain greater insight and control into outstanding balances and resolve disputes with great ease and speed.

Human Resources: HR departments juggle many documents and keeping track and recording them all can be a complicated, time-consuming process. However, Brainware can help your HR department slash its manual data entry by capturing critical data elements from its documents automatically.

Across Systems: Many organizations need to use a variety of different systems for different purposes, and fortunately, Brainware supports this arrangement. Through the power of Brainware, you can validate extracted data and seamlessly pass it to another system like financial management systems, an ERP system, and data management systems.

Brainware has the power to transform the way you handle documents forever. Learn more about how Brainware can enhance your organization’s performance on our Brainware Solution page.

About Kara Martin

As a content writer for Naviant, Kara’s goal is to help companies better understand how Naviant can assist them with their document management, intelligent capture, and workflow automation needs to reach their goals. Through authoring articles and blogs after researching and conversing with subject matter experts (SME), Kara transforms complex content into simple pieces that educate business users about how this technology can help them. Kara is also a UW-Madison graduate and spends her free time doing anything active or music-related, from hiking and weight lifting to collecting LPs and playing the violin.

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